Nights or Trivia Nights can be good fun and a great way to raise money for schools, social clubs, charity and sporting bodies. They are also more profitable than most other activities.
These groups, and many others, provide an invaluable service in our community and Ray is proud to offer his support when it comes to fundraising. The offer extends to Adelaide and the outer metro area.
Ray, who has many years experience organizing and running quiz nights … will MC, provide all questions and answers and help conduct other fund raising activities on the night.
This community service is free but please book early as availability of dates and times are limited.
Ideas for a successful Quiz Night
Choose your venue early and lock it in, remembering the most suitable night of the week for a Quiz night is Saturday. Make sure the venue is large enough with a kitchen and adequate toilet facilities.
If your group doesn’t have a venue, you can hire school halls, council halls or a local sporting club facility for a reasonable rate. Make sure there is a good P.A. system and the microphone works.
A CD player facility is a useful addition. A large whiteboard/blackboard is ideal for keeping score.
You can decorate the room but this costs time and money. It is easier to encourage teams to dress up (fancy dress) and get them to decorate their own tables. Chose a theme such as 60’s, beach, movies or superheroes and give a prize for best-dressed team or table.
Make sure that you have a reliable team to help prepare for the big night. There are many jobs, so delegate.
This is always a tough one but establish a fee that will encourage as many people as possible to turn up on the night rather than frighten them off because of high costs. A price range between $10 to $20 per person is a good starting point.
Design a flyer to help promote your event. A simple 2-3 colour flyer is perfect for home printers. Look to your members and their friends to spread the word. Even have them letterbox their local neighbourhood and put a flyer on the community notice board at schools or shopping centres.
Everyone wants to win something so many small prizes can be a hit. Don’t spend too much; the trick to good fundraising is to encourage local people or businesses to donate the prizes. Fast food, electrical retailers, hardware stores and cinema chains are usually very generous. It is also important to explain to sponsors how they will be acknowledged.
If you have enough prizes put one aside for a lucky door prize.
On The Night
Be organized and arrive at your venue early. There is nothing worse than trying to set up whilst people are turning up for the evening. Have your prizes out and ready. Check that the P.A. system and CD player are working. Two Committee members will need to mark answer sheets and keep the scoreboard up-to-date.
Teams of 8-10 people for each table are ideal.
Make sure the starting time is adhered to; waiting for latecomers can be frustrating for others and leaves less time for fundraising activities.
Prior to starting, ask all teams to write down the total number of questions they think they will get right for the entire night on the upper right hand corner of the round 1 score sheet. This can then be used as a tie breaker if any on the top 3 positions end in a tie. In the event of a tie, the team that has scored the closest number of correct answers to their original estimate is declared the winner.
Quiz night questions should be designed so that at least 80 per cent of the questions will be answered correctly and they should cover a wide range of topics.
Eight rounds with ten questions each are ample for the night. If there are a lot of other things happening, cut it back to eight questions for each round. If the night starts to drag on, just delete a round or a couple of questions.
Do not spend a large amount of time in between questions, 45 seconds to 1 minute should be enough.
Make sure you announce the decision of the judges or MC is final, you don’t want to waste time arguing about answers.
Put on a $5.00 raffle. If you offer a good donated prize, even a carton of beer and a bottle of wine, you will find most people keen to get involved.
Bottle coin toss:
The bottle coin toss is a lot of fun and players get very competitive, adding to the night’s financial windfall. A bottle of Jack Daniels, or other good quality bottle of spirits, is placed on the floor and whoever gets their gold coin closest to the bottle wins. If alcohol isn’t appropriate, confectionery is another idea.
Establish a line for contestants to stand behind to toss their coin and place the prize at a suitable distance. Make sure you clarify rules including whether the coin must land in front of the prize to count and whether it is allowed to deflect off furniture or walls.
You should remove all but the closest coin during the game to make it easier to track who is winning and to avoid money going missing.
The coin toss is best played during the half-time break.
This is another excellent fundraiser during the half-time break. At least sixty (depending on Quiz Night numbers) small prizes are displayed on stage or on a table with numbers attached to them. The player buys a partly blown up balloon that has a number hidden inside. The player then wins the prize the number in the balloon coincides with. At least three Committee members need to assist.
Heads or tails:
Just before one of the quiz rounds the MC asks people to stand and place a coin on the table to play the game. People place their hands on their head or bottom (they choose). A coin is tossed and if it is heads all the tails people sit down. Keep going until you get one winner. Or you can use two coins and people can put both hands on their head or bottom or one of each.
The better the prize the larger the coin you can ask them to donate to play.
Sell ‘lifelines’ to teams for $5.00. Each bought lifeline entitles the team to a correct answer to a question of their choosing. The team should pay the fee and indicate the question chosen prior to marking.
Remember it’s all about fun and raising money. Good luck and Ray hopes you raise lots of money on the night so that your group or organization can carry on the good work.